Boater documents

Most marinas require proof of insurance and registration — and most chase paper copies around a filing cabinet. DocksDeck stores documents against each boater and enforces them for you.

Collecting documents

From a boater's page, request the documents you need. Each document gets a secure upload link you can send to the boater — they upload a photo or PDF from their phone, no account needed. Staff can also upload on their behalf at the counter.

Uploaded documents wait for a quick staff review: mark them verified (with the expiry date from the paperwork) or rejected if the photo is unreadable.

The confirmation gate

When you confirm a reservation, DocksDeck checks that the boater has verified insurance andregistration covering the whole stay — through the departure date, not just today. If something is missing or lapses mid-stay, the confirmation is blocked with a clear explanation of what's needed.

Need to make an exception — a regular whose paperwork is in the mail? Owners and staff can override the gate; the override is recorded in the reservation's audit trail with who did it and when.

Expiry warnings

Documents that are valid now but expire within 30 days of a reservation's departure show a heads-up when you confirm, so renewals never sneak up on you.

Where files live

Files are stored encrypted in a private cloud bucket. They're never public — staff view them through short-lived signed links that expire after a few minutes.